Education

 Resources

COVID-19 Resources:

• Second Step – Social Emotional Resources During COVID-19
• Head Start Center For Inclusion

 General Information

• Website User Names/Passwords Form
• Head Start Performance Standards

Beginning of the Year

• Screening Procedures/Screening Questions
• Timeline of Requirements
• Family Orientation Guidelines

Parent Packet

• Accessing MyTeachingStrategies Family
• Attendance Works Handout
• Attendance Policy
• CACFP – Info and Enrollment Form
• Calendar 2021-2022
• Center Agreement of Support
• Upstart Flyer
• Family Information Book
• Home Base Agreement of Support
• NESD Head Start Focus School Readiness GOALS
• Obseration Form for Families – Home Base
• Parent Authorization-Confidentiality – English/Spanish
• Ready Rosie – Family Invite and Explanation
• School Messenger Opt-In Flyer
• Second Step and CPI Info
• Second Step CPI – Parent copy with on-line code
• TeachingStrategies GOLD Objectives

Education Forms /Program Information

INDEX for EDUCATION FORMS/PROGRAM INFORMATION

Attendance:

• Attendance Policy
• Accessing/Printing from ChildPlus – Printed, completed and turned in weekly
• Weekly Attendance and Mealcount Checklist
• Weekly Unexcused Absence Log

Child Files:

• Center Files Checklist – Kept at the front of each child’s Education File on-site – reference for file contents
• Home Base Files Checklist – Kept at the front of each child’s Education File on-site – reference for file contents
• Sample Child File (last at past year’s) – (Second year children should have colored paper between years)

Child Screening/Assessment/Child Portfolios:

• DIAL4 / Speed DIAL4 Developmental Assessment Screening – EC completes within child’s 1st 45 days, refers if needed
• DIAL4/GOLD Correlation – Use to enter assessment information from DIAL into TS GOLD
• TeachingStrategies GOLD – “Objectives for Development and Learning” & my.teachingstrategies.com
• Children’s Portfolios – Requirements – Use to ensure work sampling and assessment is thorough and accurate

Classroom Environment/Health & Safety:

    Set Up

• Sample Daily Schedules – Post, turn in to EC and Main office at beginning of year and if changes made
  • Single Session – Full Day
  • Double Session – AM/PM
• Creative Curriculum “The Foundation” & Interest Areas” – Use as a guide when setting up classroom
• Creative Curriculum – The Fidelity Tool for Teachers – “See Timeline of Requirements” (Home Base – Exceptions)
• Creative Curriculum – The Fidelity Tool for Administrators – EC fills out and reviews with Teacher/HV

      Health & Safety (check “Timeline of Requirements” for completions schedule)

• Cleaning Schedule Sample – Use and posted in classroom
• Environmental Health and Safety Checklist
• Health and Safety Screener
• Emergency Cards – Printing and Updating
• Emergency Evacuation Drill Log – Use and posted in classroom
• Emergency Preparedness Log – Use and posted in classroom
• First Aid Inventory Checklist – Keep in First Aid Kit – Use to check
• First Aid Kit Requirements – Keep in First Aid Kit
• Fire Inspection Form (blank – for formal Fire Inspection)
• Safety Plan – ALICE

CLASS:

• “CLASS Dimensions Guide” – Reference for CLASS skills
• Teacher Resources for CLASS

Classroom Guidance:  

• See Required Training
• Creative Curriculum / Resources
• Behavior Plans
  • 1 Behavior Tracking Form
  • 2 Classroom Behavior Instruction Plan
  • 3 Classroom Behavior Record
  • Mental Health Written Plan

Coaching(see separate Coaching Section Below)

Communication

     With Parents:

• Teaching Strategies – Family App
  • Staff Directions on Entering Family Emails
  • Parent Directions on Signing Up
• Class Dojo(Notbeingused2021-22)
  • NESD Class Dojo
  • NESD Class Dojo – Signing Up (for NEW STAFF)
  • Class Dojo Parent Invite
• Facebook Groups
• School Messenger
• YouTube
  • Directions to Set Up Head Start Site YouTube Channel

Within Head Start:

• Staff List/Numbers
• Thumbkin – Office Assistant emails out weekly with projected schedules of coordinators/managers
• Weekly Staff Meeting Report – filled out each Friday during all staff meeting – filed at each site
• Monthly Teacher/FSC/EC Meetings – Each member keeps own notes – discuss children/families/site issues
• Monthly Parent Meetings – Teachers/HV encouraged to attend/report / assist with activities

Conferences/Home Visits

• Initial Home Visit/”Parent Packet” – Reviewed with family by Teachers/HV/FSC upon enrollment
• Authorization – Entering into ChildPlus (Services / Application / Authorizations) family signs-enter CP
• Center Home Visit/Conference Form – Review during each of 2 Conferences/2 HV annually – sign/dated
• “Transition Packets” – Reviewed and given to families transitioning to Kind. – Winter Family Conference
• How to Enter Home Visits/Conferences into ChildPlus – (Services/ Education / Add Event / Choose…)

In-Kind (employee website under HR/Finance/Technology.)

• General In-Kind Form– Filled out by anyone donating goods/volunteering time to Head Start
• Volunteer Time & Transportation – Filled out when group / repeated volunteering occurs

Lesson Planning

• Sample Lesson Plans (Creative Curriculum, Volume 1 – The Foundation) Creative Curriculum for Preschool, 6^th Edition – Training / Studies
• Entering on Teaching Strategies GOLD – www.teachingstrategies.com
• “Second Step – A Violence Prevention Curriculum” & Requirements www.secondstep.org (user name & password page)

Policies & Procedures (employee website under Program & Admin.) REVIEW

Personal Forms (employee website under Program & Admin.)

• Timesheet – Filled out every 2 weeks – Scan/email to supervisor by 12:00 Friday, mail original
• Mileage & Misc. – Filled out to receive pre-approved reimbursements (for mileage or misc. items)
• Reimbursement Forms (Blue Sheets/Pink Sheets) – Travel /Hotel/ Conference Reimbursement

Referrals (to schools for further evaluation)

• Referral Procedures – Completed by EC
• Release of Information Form – Needed signed by families before referral/ receiving paperwork

School Messenger

• Accessing/Launching a Call – Office Manager will add your name to account / then can access

Supplies/Equipment

• Supplies List – store room/training room – Items kept on hand at main office
• Requisition for Supplies– Turned in to main office before 5^th of each month for other supplies
• Purchasing Procedure (for cooks, home visitors) – Center cooks and home visitors(snacks) – Child Nutrition AND Non-Food Items/Classroom Supplies
• Inventory – Reviewed and verified annually by each site (spring) – includes any items over $100

Training & Professional Development (employee website under HR/Finance/Technology.) 19

• Professional Development Binder – will receive upon employment/1^st In-Service
• Monthly In-Services – 3^rd Friday of each month – at main office or via GoToTraining
• Professional Development Goals & Skills Form (employee website under Education) Filled out during training – kept in Professional Development Binder
• CPR & First Aid Training Requirements (Bloodborne Pathogens, First Aide, Fire Safety, Medication Administration)
• Tuition Reimbursement Plan – Priority list for possible tuition assistance for staff
• Staff Application for Tuition Reimbursement – Filled out prior to taking class / applying for renewal

         Other Forms

• Center Home Visit Conference Form 
• Center Files Checklist
• Center Agreement of Support
• Center Agreement of Support – Full Day Classrooms
• HOVRS
• Home Base Agreement of Support
• Home Base Conference Form
• Home Base Files Checklist
• Professional Development – Goal – Skill Form
• Requisition for Supplies
• Weekly Staff Meeting Report – Classroom
• Weekly Staff Meeting Report – Whole Center
• Social Emotional Observation – Contacts Form

Education Coordinators